Sumner County insurance committee members discussed creating a formal risk-management program and voted to direct staff to collect baseline information and form a small subcommittee to develop parameters.

Speakers said departments should complete a questionnaire identifying their principal risks so the county's insurance committee can prioritize work. Speaker 1 summarized the need: "We need a risk management plan to move it forward," and asked staff to provide examples from small counties without identifying them by name.

A motion was made that staff return with a list of vehicles that currently have tracking or camera software and that a small subcommittee be formed to work with departments on remediation and authority. Speaker 4 seconded the amendment; the committee approved the motion by voice vote and asked staff to return with recommended parameters for the subcommittee to act on.

Speakers raised compliance concerns, noting a prior lapse tied to Title VI procedures and the need to ensure remedial training and reporting are in place to reduce repeated claims. Vendor representatives offered to share anonymized examples and suggested monthly loss/run reporting across departments to highlight problem areas.