Sumner County insurance committee members voted to accept a draft Request for Qualifications (RFQ) for an insurance broker with a one-week timeline adjustment to account for holidays.

Staff explained the RFQ remains a draft and highlighted details that must be finalized (delivery room, standard county attachments, and scope language). Speaker 1 proposed moving the RFQ release from Dec. 4 to Dec. 11 to give purchasing and finance additional time; the committee agreed.

Speaker 2 outlined broker-of-record concerns: signing a broker-of-record letter can assign commission payments to a single broker and prevent other brokers from earning commission if business is later awarded elsewhere. Speaker 2 said the RFQ language explicitly prohibits brokers from approaching insurance markets before award and asked that broker fees and any third-party payments be disclosed in responses. Speaker 1 moved to accept the draft with the discussed date changes and authorized staff to make final edits; the motion passed by voice vote with no roll call recorded.