Tivoli trustees approve election date, IT contract, records policy and short-term rental monitoring extension

The Tivoli Board of Trustees approved a slate of resolutions at its Nov. meeting, including the village election date for 2026, an amendment to its IT services contract, a new electronic records policy, formal office hours guidance, and an extension of county-funded short-term rental monitoring.

Trustee Baldino presented the election-day resolution that sets village elections on Wednesday, March 18, 2026, at the Tivoli Firehouse/Tivoli Commons and specifies that two trustee seats will be filled for two-year terms. The board moved the resolution and approved it by voice vote. The presiding officer explained the election will move to Wednesday because the date falls on St. Patrick’s Day under applicable election law.

The board also authorized an amendment to the village’s existing contract with WebJogger to add services and equipment and approved a purchasing threshold allowing the mayor to approve equipment purchases under $1,000 in compliance with the village procurement policy. The deputy mayor described the amendment as a local administrative action not requiring review under the State Environmental Quality Review Act; the board approved the resolution by voice vote.

Trustees adopted an electronic records resolution directing the village to maintain digital records in accordance with guidance from the state Commissioner of Education (transcript reference to part 185.32) and to treat paper copies as convenience copies where consistent with statutory retention rules. The resolution passed by voice vote.

The board also adopted a resolution establishing regular Village Hall hours at 9 a.m. to 4 p.m. (excluding holidays) and authorized the mayor to set staff schedules; the text mentions the mayor may approve a compressed four-day workweek (35–40 hours) for the village clerk to provide longer hours on workdays. The board approved the measure.

On short-term rentals, the board authorized an extension to its intermunicipal agreement with Dutchess County to reimburse the village for costs to contract with Granicus, a vendor that monitors listings on platforms such as Airbnb and VRBO for compliance with the village’s short-term rental law. The presiding officer said the county covers the monitoring cost and reported that “all the short term rentals have either come into compliance by being now 30 days or more or have gotten permits or in the process of getting permits,” characterizing the monitoring as effective. The resolution was approved by voice vote.

All recorded motions on these agenda items were moved, seconded and approved by voices of 'Aye.' The meeting minutes record the actions as formal approvals; specific tallies were not provided in the transcript.