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Princeton board adopts records-retention certification and updated schedule
Summary
The board approved a certified statement noting records purged in December 2019 and adopted an updated state retention-and-disposition schedule, citing storage limits and audit readiness.
Town clerk April explained the town’s records-retention practice and asked the board to adopt two related items: (a) a certified statement documenting records purged in December 2019 and (b) a resolution adopting the updated state retention-and-disposition schedule.
Clerk April said she purged files in 2019 according to the retention schedule then available and that the town destroyed the listed records (burned at the time). She asked that the certification be placed on file with the state in case of future audits. April also described the updated state booklet and its guidance, noting that municipalities’ permanent files are now identified in yellow folders and that retention periods vary by record type (some permanent, others 3–20 years depending on subject).
A commissioner moved and the board approved both the certified statement and the resolution adopting the updated retention schedule; votes were unanimous, 4-0.
Why it matters: Accurate retention schedules and certifications help the town meet state recordkeeping requirements and prepare for audits; they also direct how long financial, water, sewer and other records must be retained.
What’s next: The town clerk will file the certified statement and implement the adopted retention schedule in departmental records practices.
