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Shawnee Heights staff outline state audit schedule and ESSA per‑pupil reporting
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Summary
District business staff told the board that auditors completed activity‑fund testing and that the state is expected on‑site in January (week of the 19th) for the annual audit; the district submitted ESSA per‑pupil expenditure reports in mid‑October.
District business staff briefed the board on the progress of multiple audits and required federal reporting.
Miss Darden summarized the financial‑audit engagement with BT & Co., saying the engagement letter was signed by the superintendent, activity funds testing was completed in July and on‑site testing finished last month. “They’ll be here probably in December, but we don’t have a final date,” she said, and later specified the state audit team plans to be on‑site in January, likely the week of the 19th.
Darden described how enrollment data flows from PowerSchool into the state KIDS system (Kansas Individual Data on Students) and how principals confirm records in principal building reports (PBRs) before the state’s reconciliation and audit of current‑year enrollment. She said supporting documentation will be requested from schools at least three weeks before the auditors arrive.
On federal reporting, Darden said the district submitted Every Student Succeeds Act (ESSA) per‑pupil expenditure reports for the district and each school in mid‑October, which allocate federal, state and local dollars at the school level for the state report card.
Board members asked no substantive follow‑up and received the items as informational.
