The Saint Joseph City Council voted unanimously on Nov. 12 to award a $4,833,170.39 unit-price contract to CP Excavating LLC for the Pickett Road and Craig Parkway project and approved a capital-projects fund amendment of $2,938,603 to cover adjustments.

During consideration of Ordinance 16, council members asked how the project would be funded. Council member Schomburg and staff clarified the funding mix: a cash match of $2,793,303 is part of the total project and $1,890,000 in American Rescue Plan Act (ARPA) funds also contribute to the overall budget. Council members noted the number of figures involved and asked staff to confirm which amounts were CIP versus ARPA and which were match versus total project cost.

"There's 1,890,000 of ARPA funds as well," a staff member said, adding that the cash share of $2,793,303 is a portion of the total $4.8 million and that the ordinance both authorizes the contract and approves the necessary budget amendment to accept multiple funding sources.

Council members acknowledged that price increases had required shifting dollars among funding sources but voted to proceed so the work can begin. The vote to approve the contract and associated budget amendment was recorded as 7-0.

The ordinance authorizes staff to execute the contract with CP Excavating LLC under a unit-price arrangement and to adjust the capital projects fund budget to reflect the combined funding from CIP, ARPA and local match. The council did not specify a construction start date at the Nov. 12 meeting; staff indicated timing would reflect contractor scheduling and budget availability.

The vote was taken after the item was pulled from the consent agenda for brief discussion and clarification of funding sources.