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Board approves routine policies, schedules and goals as district prepares for tight budget year
Summary
At a work session hosted at Edwards, the Newberg‑Dundee School Board approved multiple policies and operational items — including harassment/reporting updates, conference schedules, board and superintendent goals, and a superintendent evaluation timeline — while administrators warned of grant revenue cuts and ongoing budget work.
The Newberg‑Dundee Public Schools Board of Directors approved a series of routine policy and operational items during its meeting at Edwards, while staff outlined budget pressures from recent state and grant changes.
Board members voted unanimously to adopt updated harassment/reporting contact procedures (GBN/JBA), approve the 2025‑26 elementary and secondary conference schedules, accept the annual integrated programs report, designate work‑session locations for the year, and adopt the superintendent’s and the board’s 2025‑26 goals. The board also approved a proposed superintendent evaluation timeline that includes a potential 360‑degree feedback element; all formal motions passed with recorded unanimous votes (7‑0) where roll calls were announced.
Those approvals came as the district’s administrative team briefed trustees on fiscal matters. Staff said recent changes to state and federal grant disbursements mean the district will receive less revenue than previously forecast for several programs; administrators named the Student Investment Account (SIA) as down a little over $200,000, High School Success down about $56,000, and Early Literacy down about $329,000. Finance staff said they are working with principals and grant leads to adjust spending to preserve core services and will present more detailed proposals in October once payroll and insurance cycles clarify the year‑long picture.
Board members and staff reiterated that the district is proceeding cautiously: refinancing options for the Dundee property are being explored with outside financial advisors, but any new debt would require board approval. The board was also notified that the FY audit is in progress; preliminary, unaudited numbers show an ending fund balance around $1.675 million versus a policy target that would total roughly 5% of revenue plus a 2% contingency (presented for context by staff). Administrators emphasized the audit must finish before books are closed and final figures become official.
The board’s routine actions also included acknowledging summer capital work completed on district roofs and HVAC systems and directing staff to continue outreach about upcoming board work sessions hosted at schools. The meeting adjourned with the next regular meeting set for October 14 at the district office.
Sources: Motions and votes recorded during the board meeting; presentations by district finance and operations staff.
