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Uxbridge Finance Committee unanimously approves minutes; asks about electronic signatures
Summary
The Town of Uxbridge Finance Committee met remotely, approved the committee’s meeting minutes by unanimous roll-call vote, discussed that the minutes taker (Alex) has taken a town job and may be replaced, and asked staff about using electronic signatures for future approvals.
The Uxbridge Finance Committee met remotely and unanimously approved its meeting minutes after a short procedural discussion and roll-call vote. Speaker 3 moved to approve the minutes, saying, "So I move that we approve the minutes for April, and 2025." Speaker 2 seconded the motion and the committee voted in favor.
Why it matters: formal approval of minutes finalizes the committee’s official record and enables timely distribution to town offices. The committee also flagged an administrative change that could affect who prepares those records.
At the meeting Speaker 1 told members that Alex, who has been preparing the committee’s meeting minutes as a paid stipend position, has taken a job in the treasurer/collector’s office and may not continue as the committee’s scribe. Speaker 1 said they had not yet confirmed whether Alex will continue and that the selectmen’s office is getting a new administrator; Speaker 1 said they would go to town hall to drop off the minutes for signatures and would update the committee when they have more information.
The committee asked about modernizing the approval process. Speaker 2 asked whether electronic signatures could be used for minutes, noting that the school committee has used electronic signatures for years and that it would be a convenience for members. Speaker 1 said they had not previously used electronic signatures and would ask Ellen at town hall and report back.
Motion and vote: Speaker 3 moved to approve the meeting minutes (motion text recorded as "approve the minutes for April, and 2025"); Speaker 2 seconded. A roll-call vote was held and the motion passed unanimously. The meeting record indicates approval by all members present; the committee chair announced the minutes will be placed in the Lower Town Hall mailbox, probably the next morning.
The meeting concluded after a motion to adjourn by Speaker 2; the motion was seconded and approved by roll call. Members exchanged brief closing remarks and the meeting ended. The committee noted upcoming public hearings in September.
What the record does not specify: the transcript identifies members by first name during roll call (Pat, Art, Debbie, Bob, Jean Paul, Claudia and Jennifer) but does not link those names to speaker numbers in the transcript text; it does not supply a meeting date beyond references in the minutes motion and does not confirm whether Alex will continue as minutes taker. Those items were recorded as "not specified" and are pending follow-up from town staff.
Next steps: Speaker 1 will ask Ellen at town hall about electronic signatures and will update the committee; no further formal actions were taken at this meeting.
