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Uxbridge 300 planning committee elects officers, adopts draft 2026–27 calendar and flags procurement limits
Summary
The Uxbridge 300 planning committee elected new officers, reviewed procurement restrictions that prevent prepaying town funds, agreed to pursue a nonprofit vehicle to receive donations, and adopted a draft event calendar through June 2027. The select board has already appropriated $50,000 to the effort.
The Uxbridge 300 planning committee elected leaders and sketched a calendar of events for the town's tricentennial observance. At the meeting Speaker 3 moved, “I nominate Amanda Gallerani to be chair,” and the committee voted in favor; the body also selected a vice chair, clerk and treasurer for the committee.
The committee heard a report on procurement limits after Speaker 1 said the group had been chastised for two procedural lapses: failing to provide sufficient updates to the selectmen and authorizing an advance payment from a town account. Speaker 1 said under procurement rules the town may not pay deposits from the town account for services not yet received and recommended creating an outside nonprofit to accept and administer donations so the committee could legally receive funds.
A town resident with nonprofit experience, Steve Crodo, offered to volunteer to help set up the organization and explained the practical difference between a 501(c)(3) (tax-deductible but more complex) and a 501(c)(4) (simpler but not tax-deductible). “It's pretty easy,” Crodo said about using an existing nonprofit as an umbrella, and he offered pro bono assistance to the group.
The committee reviewed a proposed slate of events spanning mid‑2026 through June 2027. Speaker 5 read a draft calendar that begins with a June 27, 2026 kickoff, includes a Heritage Picnic and Concert on July 4, a cultural fair on Sept. 5 and other seasonal programming, and culminates with a parade and fireworks on the weekend of June 27–28, 2027. Committee members discussed combining events and prioritizing a smaller number of high‑quality programs rather than spreading resources thin.
Members also discussed governance questions raised by alternates serving as officers and whether alternates may vote when regular members are absent; the select board liaison said alternates can vote when the body lacks a quorum and said he would confirm officer eligibility with the town manager and legal counsel.
On funding, the select board liaison told the committee that the town meeting had appropriated $50,000 to the tricentennial effort and that the select board could consider additional appropriations or sponsorships if necessary, while members noted there will be extra costs for banners, hardware and certain events.
The committee directed formation of subcommittees tied to events (parade, historic tours, golf tournament, cultural fair) and asked subcommittees to report assignments and narrower calendars at the next meeting. The body adjourned after adopting the reorganized leadership and next‑steps for calendar finalization.
