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Uxbridge School Committee asks for firmer fiscal projections after large revolving deposits
Summary
Finance staff reported unexpected deposits to the athletic and preschool revolving accounts and presented grant balances; committee members demanded clearer end-of-year projections, an open-PO cleanup and memos for aged invoices ahead of the next financial update.
At its April 15 meeting the Uxbridge School Committee pressed administrators for clearer, auditable financial projections after finance staff reported large recent deposits to revolving accounts and identified grant-end date errors that require correction.
Finance staff said athletics-related PayPal receipts that were once estimated at about $40,000 are closer to $75,000 and that the preschool account received a turnover deposit of about $125,000. Staff said they will reconcile the PayPal transaction history, close the account once Unipay is fully adopted, and provide committee members with detailed revenue sheets and an updated consolidated forecast document.
Committee members urged two immediate products from administration: (1) an end-of-year projection for each revolving account and a clear number to be used as a budget offset for FY26, and (2) an open purchase-order (PO) report and explanations for any aged invoices that appear on the warrant. Members noted community concern about transparency and said the committee must be able to explain year-end balances to taxpayers.
On entitlement grants, staff provided an overview of recent spending and noted an error in the grant-end date column; staff committed to correcting the dates and clarifying which grants carry forward and which must be expended by September. The committee asked that the next update (requested before April 30) include reconciled projections, the open-PO report and memos explaining aged or delayed invoices.
Next steps: finance staff will run an open-PO report immediately and promised a consolidated forecast that includes expected FY26 offsets, updated revolving-account balances and corrected grant timelines at the committee’s next meeting.
