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Uxbridge 300th committee postpones reorganization amid membership and quorum questions
Summary
The committee postponed officer elections and a full reorganization until June 4, citing certified letters to inactive members, alternate-to-member promotions, and the need for Select Board involvement to resolve appointments and approvals.
The Uxbridge 300th Anniversary Committee voted to postpone its organizational reorganization until the June 4 meeting, citing ongoing questions about membership status, alternates and Select Board appointment authority.
Alexa Romasco moved to delay reorganization and the motion was seconded and adopted by voice vote. Committee members explained certified letters had been sent to members who had missed multiple meetings; if those members do not respond, alternates may be promoted to permanent seats by Select Board action. John Wise, a Select Board member who addressed the committee, reiterated that appointments and formal acceptance of donations and expenditures are matters for the Select Board to approve.
The committee also resolved to change its regular meeting day to the first Wednesday of each month, beginning June 4, after a unanimous voice vote adopting the schedule. Members discussed the rules governing alternates: alternates may be allowed to vote when full members are absent, but the committee must follow its order of alternates and the Select Board's appointment process to move alternates into permanent positions.
Several members voiced frustration that some appointed members had not attended prior meetings and that the committee’s working capacity suffered when alternates could not be reliably relied upon to vote. The group agreed to hold a follow-up reorganization vote on June 4, after the Select Board and the certified-letter process clarify member status.
What’s next: The committee asked for a Select Board liaison or monthly update so the board can review committee recommendations, deposits and potential expenditures in a timely fashion. The meeting adjourned after committee members confirmed clerk coverage would be addressed and no further business was pending.
