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Uxbridge finance update: FY25 closeout, Munis transition and special-education/ESY report
Summary
Administrators told the committee they contracted Open Architects to support FY25 closeout, DESE reporting and audit prep; Munis transition and warrant-process improvements were discussed. Special education staff reported roughly 24 out-of-district placements, two DESE findings (ELL direct-instruction capacity and family-notification documentation) and a 69% increase in ESY attendance this summer.
District finance staff told the Uxbridge School Committee they are working with Open Architects to complete the FY25 closeout, prepare DESE reports and ready the district for any audits. June 30 is the fiscal-year cutoff for FY25 expenditures; state reporting will be completed by Oct. 31, and staff described ongoing work on account reconciliation, encumbrance review, revenue recognition and audit preparation.
The district is transitioning financial systems from Baynard to Munis; presenters said Munis will allow purchase orders and contract documentation to be linked more directly to invoices, which should make warrants easier to review. Staff recommended committee consideration of a clearer warrant-approval practice (for example, appointing 2'3 committee members to review warrants and then bring recommendations to the full committee) to reduce the burden of reading very large warrant backups.
Special education staff reported anticipated out-of-district placements of about 24 students and outlined transportation and 45-day evaluation procedures. Two recent DESE site visits produced findings related to provision of direct ELL instruction (district is proposing to add a district ELL teacher) and family-notification/documentation practices for early-literacy interventions; a corrective-action plan is in development.
Extended School Year (ESY) programming ran five weeks this summer and saw attendance rise from 63 students last year to 107 students this year, an increase of 69 percent. Staff said the district covered additional staff costs with circuit-breaker funds and grant sources and noted successful community partnerships and student activities (for example, an ESY "Lemonade War" fundraiser).
What happens next: Staff will continue Munis rollout, pursue final reconciliations for state reporting, implement the ELL hire, finalize corrective-action documentation for DESE and bring warrant-process proposals to the committee for consideration.
