Miami Lakes Public Safety Committee approves vendors, fees and timeline for 'Arch of Heroes' car show

The Miami Lakes Public Safety Committee on a special-call meeting approved vendor sign-ups, several event purchases and a detailed timeline to stage next Saturday’s Arch of Heroes car show. Chair Carlos opened the meeting and led roll call before moving through motions that the panel passed by voice vote.

The committee reported $15,600 in combined sponsorship and vendor revenue so far and approved several on-site accommodations for community groups and vendors. "I'm calling this meeting for Public safety committee," Carlos said at the start of the meeting, and later led members through motions to accept vendor registrations and related invoices.

Committee action included allowing Vision 0 a vendor table at no cost and approving four vendors in a bundled motion: Craft 8 Miami; Olivia Helping Hands Foundation; a listed entry described as "By Becky"; and Bayla's Gourmet Shave Ice. The vendor list was later amended to add D Costa (a natural-plants vendor) after confirming contact details. The committee also discussed a volunteer nonprofit, Believe Blue, which requested a larger 10-by-20 space to display merchandise and raffle a golf cart.

On procurement and payments, members approved reimbursement for a t-shirt invoice paid upfront by a committee member (unit price $8.50), accepted a revised quote for two portable restrooms that increased from an earlier $445 estimate to $600 and approved a $200 purchase for a reusable 8-by-8 banner/backdrop from Major League Signs (printing to be covered separately; logos due by Friday). The committee deferred a decision on rush-order RFID pouches after reviewing rush vs. post-event pricing (rush pricing quoted at roughly $4.57–$8.89 per unit depending on quantity; standard pricing lower).

Registration fees were set to cover merchant costs: $25.75 for car pre-registration, $5.23 for golf carts and $25.75 for souvenir shirts. The committee approved the event waiver/registration form and asked that the town attorney review it as needed.

The panel walked through a detailed timeline and on-site operations plan. Key logistics approved included: vendor drop-off and barricade staging the Friday before (Bob Barricades estimated to drop off at 5 p.m.), stage setup at noon Friday, variable message boards and yard signs to direct traffic, and a plan for special large vehicles to arrive early. The online registration cutoff was set for 5 p.m. the day before to allow organizers to print materials; on-site (same-day) registration and card payments will be handled by committee volunteers. Program elements called for a 6 p.m. program (including a Star-Spangled Banner performance), voting to close at 7:30 p.m., winners announced at 8 p.m., and the show to end at 10 p.m. Day-of operations will use numbered red stickers for voting and blue stickers for golf carts.

Committee members highlighted the need for clearer signage and simplified traffic moves for attendees. After a lengthy map-and-signage discussion, the panel replaced a proposed U-turn instruction with two right-turn instructions (one near the Bank of America corner and one near the gas station by McDonald’s) and asked Deputy Amador and staff to finalize locations so law enforcement and volunteers can direct traffic safely.

Staff and committee members were tasked to continue daily follow-ups with vendors to confirm payments and COIs, and to finalize volunteer assignments (the committee discussed using students and local volunteer groups in high-visibility vests). The committee agreed to meet one more time before the event and to hold a walk-through in the parking lot on Friday to finalize setup.

The meeting ended after a motion to approve the timeline as presented; members agreed to a Friday walk-through and adjourned at approximately 8:51 p.m.

What’s next: committee staff will collect final vendor logos and COIs by the end of the week, confirm barricade and portable-restroom delivery windows, and circulate the finalized map, volunteer assignments and the stage/parking layout ahead of the Friday walk-through.