Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Events And Contracts topic
No spam. Unsubscribe anytime.
Uxbridge 300th committee advances event plans, tables coloring‑book contract until further review
Summary
Committee updates covered band requests, murals, banners, an ice sculptor for first night, a proposed coloring‑book art contract for $10,000 (tabled), fireworks scheduling and time‑capsule planning; members asked the Fourth of July committee to attend the September meeting to clarify fireworks partnership.
Committee members on Aug. 6 reviewed progress on several headline events for Uxbridge's 300th anniversary, including outreach to military bands, bridge murals, banners, an ice sculptor for the first‑night celebration, and plans for a time capsule and fundraising events.
Amanda reported contact with representatives for the Army and Air Force bands and said she and other volunteers are seeking cost and availability; she also reported contacts with a Coast Guard band and the possibility of the US Coast Guard ensemble but noted the band has significant technical and logistical demands. Members discussed the financial and logistical challenges of booking national bands and the need to clarify travel costs and rider requirements.
The committee reviewed mural plans for the railroad bridge and confirmed the town manager and railroad company are engaged; a local muralist has expressed interest. Multiple members emphasized that any physical work (mural or banner attachment) must be cleared with DPW, public safety and the railroad company before installation.
On fundraising and events, the treasurer reported the committee's revolving account balance (noted in the meeting as approximately $449,500, before a small adjustment) and the select board has approved a ball contract; committee awaits a revised contract for signature and clarity on liability for alcohol service. A proposed $10,000 art fee for a 32‑page coloring book by an artist (art only) prompted questions about printing, timeline and sponsorship; the committee moved to table the coloring‑book decision until full contract details and print/run costs are provided.
Members also discussed fireworks timing and a proposed partnership with the town Fourth of July committee; the fireworks provider suggested Saturday, the 26th, with Sunday as a rain date and the parade on the 27th. Committee approved a motion to invite the Fourth of July committee to the next meeting to clarify responsibilities and any financial contribution requests.
Staffing and public outreach items included recruiting high‑school interns for social media and documentation and a motion that Sam set up the committee's Facebook and Instagram accounts. The committee also voted to ask the town clerk/select board to approve two alternates who had expressed interest in serving.
The meeting closed after additional administrative items and scheduling for the next meeting in September.
