Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the District Finance topic
No spam. Unsubscribe anytime.
Greendale board approves depositories, check-signing authority and $4.8 million in disbursements
Summary
The board approved bank depositories, amended contract-signing authority to $100,000, accepted monthly financials and approved checks and disbursements totaling $4,801,069.30; staff reported audit clean-up involving reissued stale checks and outlined next steps for capital projects and budget adjustments.
The Greendale School Board approved several routine financial and administrative items at its April 28 meeting, including annual bank depositories, an amendment to contract-signing authority and the monthly checks and disbursements.
Administration explained the depository list change — North Shore Bank is no longer used for food-service deposits — and presented US Bank, Local Government Investment Pool, Wisconsin Investment Series Cooperative and Tri City National Bank for board approval. The motion to approve the depositories was moved and passed by roll call.
The board also clarified contract-signing authority under board policy. Administration and board members confirmed the board’s policy was amended to require board approval for contracts over $100,000 (reduced from a prior $150,000 threshold), and the board voted to authorize signature authority on checks, contracts and purchase orders with that $100,000 threshold.
On the monthly financials, district business staff reported operations revenues at 60.54% of expected through March 31, 2025, and noted capital projects remain subject to final billings (an outstanding boiler invoice and a state trust fund loan for an athletic van will be reflected in June budget adjustments). Business staff detailed audit clean-up related to stale/unclaimed checks: 77 checks totaling $15,487.90 were identified; 28 of those checks were reissued for a combined $5,461.65.
The board approved checks and disbursements in the amount of $4,801,069.30 by roll-call vote.
Votes at a glance
- Approval of depositories (agenda item 1.3): approved by roll call. - Authorization to sign checks/contracts/purchase orders over $100,000 (agenda item 1.4, amended): approved by roll call. - Approval of 04/07/2025 regular and closed meeting minutes (agenda item 2.1): approved by roll call. - Approval of teacher resignations and part-time appointment (agenda item 5.1 a & b): approved by roll call. - Approval of library DPI plan (agenda item 5.2): approved by roll call. - Approval of 2025–26 fees (agenda item 5.3): approved by roll call. - Approval of checks and disbursements ($4,801,069.30, agenda item 3.3): approved by roll call. - Approval of student trips to Costa Rica and Germany (agenda items 5.4 and 5.5): both approved by roll call.
The business officer answered board questions about the reissued checks and explained that unclaimed, stale checks that are not claimed would eventually be turned over to the Department of Revenue; staff said these are prior-year expenses and do not create new expenditures. The board directed staff to present detailed budget adjustments in June for the capital projects and noted ongoing coordination with the Department of Public Instruction on coding to maximize state aid.
