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Board approves lease termination, project contracts and plats; cancels Sept. 1 meeting
Summary
The Menomonee Falls Village Board unanimously approved a consent agenda, a final plat for Fox River Falls Addition No. 3, a lease termination with the school district including a $250,000 buyout, multiple engineering and architectural contracts for public-safety and village-hall projects, and voted to cancel the Sept. 1 meeting.
At its Aug. 18 meeting the Village Board approved multiple motions and contracts affecting development, public safety facilities and meeting schedules.
Consent agenda: Trustee Stowen moved to approve the consent agenda, which included July 2025 bill approvals totaling $1,961,578.99 and an application for an unclosed premise permit for American Legion Post 382 for Sept. 13, 2025; the motion was seconded and the consent agenda passed unanimously.
Fox River Falls final plat: Trustee Tada moved to adopt a resolution approving the final plat of Fox River Falls Addition No. 3, subject to 23 Planning Commission conditions; the motion was seconded and passed unanimously.
Lease termination with School District of Menomonee Falls: Trustee Tyler moved to approve an agreement terminating the lease with the school district to accommodate additions for police and training facilities. The agreement included a $250,000 payment to the school district to compensate for early termination, continued limited school access to the boardroom twice weekly and basement storage through June 2026, and a buyout payment to be made in 2025. The board approved the agreement unanimously.
Engineering and architect contracts: The board approved an engineering site/civil design proposal with Ari Smith Inc. for the public safety building training center (project #20023) for an estimated $67,800, and a site design proposal (transcript reference: R.A. Smith/A. Smith) for the Village Hall/Police Department modernization and expansion (project #20022) in the amount of $85,900. The board also approved architectural services agreements with FGM Architects Inc. for both projects, including negotiated percentage fees and caps (for project #20022 the percentage fee was set near 5.25% with a cap not less than $815,000 and not more than $900,000; for project #20023 the fee structure included a cap around $712,652 and adjustments to Article 11 compensation and schematic/design phase percentages). Trustees noted those changes in the contract language during the public works and utilities discussion. All contracts passed by voice vote.
Schedule change: A motion to cancel the Monday, Sept. 1, 2025 village board meeting due to the Labor Day holiday was moved, seconded and approved unanimously.
Adjournment: The meeting concluded with a motion to adjourn, which passed by voice vote.
Recorded motions and outcomes below reflect actions taken on the record; specific line-item contract language and capped fee amounts are in the approved contract documents held by village staff.
