Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement Contracts topic
No spam. Unsubscribe anytime.
Commission receives recommendation to negotiate with Les Olsen for managed-document services
Summary
Purchasing staff recommended Les Olsen as the top pick in an RFP for a managed document (copier/printer) solution; the commission voted unanimously to accept the recommendation and proceed with negotiations, with staff estimating $40,000 to $50,000 in annual savings.
The Utah County Commission accepted staff's recommendation to proceed to negotiations with Les Olsen to provide managed copier and printer services after a competitive RFP, the board said.
Robert Baxter, the county's purchasing manager, told the commission that the county engaged consultant Newquo to analyze copier and printer usage and needs. Baxter said the selection committee ranked Les Olsen first, Pacific Office Automation second and Canon Solutions America third. "I'm estimating 40 to $50,000 a year," Baxter said when asked about expected savings if the county signs favorable terms.
Commissioners asked a few clarifying questions; no commissioner objected to moving forward. A motion to receive the recommendation and authorize further negotiations was made and seconded; the chair announced the motion passed unanimously 3-0.
Baxter said the RFP was structured in two parts (copiers and printers) and that the county expects improved service and quicker response times under a managed solution. The commission authorized staff to continue negotiations with the recommended vendor; specific contract terms and any final award will return to the commission for final approval under procurement rules.
