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Council adopts new purchasing policy after audit; thresholds adjusted
Summary
Following audit recommendations, council adopted a purchasing policy that clarifies procurement procedures, purchasing authorities and documentation practices; council adjusted bid/threshold levels during debate before approving the policy.
The council adopted a newly drafted purchasing policy at its Feb. 6 meeting, after Laura (city staff) explained that the document was prepared following two recent audits that recommended formalized procurement rules.
The adopted policy defines purchasing authorities (city manager, treasurer, department heads and designees), outlines documentation and retention requirements, and establishes bid and sealed‑bid procedures. Council members debated threshold amounts for incidental, recurring and major purchases, recommending adjustments in the $5,000–$15,000 range for minor/recurring purchases; the council agreed to the recommended edits and voted to adopt the policy.
Council members said the policy will improve accountability and help the city comply with grant audit requirements. Staff will implement the policy and update procedures and forms. The mayor signed the policy and the council recorded the adoption.
