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Commissioners review interlocal reimbursement agreement for Pony Express Parkway Phase 2; ask staff to clarify funding and risk
Summary
An interlocal agreement would let Saratoga Springs begin Pony Express Parkway Phase 2 early and seek reimbursement from county/MAG funds later; commissioners asked staff and the county attorney to confirm contract language about reimbursement timing and to specify which sales‑tax funds are the source of payment.
County staff presented an interlocal reimbursement agreement with Saratoga Springs to support the Pony Express Parkway Phase 2 project via county transportation sales‑tax/MAG funding.
Staff explained that the agreement is a standard reimbursement form: the city would front construction costs and submit reimbursement requests later. Commissioners raised questions about early spending before MAG/county funds are collected and whether the contract sufficiently protects the county and communicates that the city bears the spending risk until funds are available. One commissioner asked whether the interlocal should more specifically identify which transportation sales‑tax quarter (third‑quarter cent or other) will be used; staff said the standard agreement was written to allow some flexibility among county transportation sales‑tax accounts but confirmed the MAG spreadsheet approved by the commission delineates funding by spreadsheet prior to agreements.
Staff pointed to funding‑availability language in the agreement explaining that reimbursement will occur only when funds are available from MAG or the county, and agreed to work with the county attorney to ensure that the contract language clearly reflects the risk allocation and the funding source. Commissioners agreed to continue reviewing similar interlocal agreements at work sessions as a standard practice so the body can be aware of timing or unusual provisions.
Staff will review the contract language (including section 8.c) with the attorney and clarify funding‑source language before placing the interlocal on the regular meeting agenda.
