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Board approves architect agreement for $11.8M safety and security capital project
Summary
The Carmel Central School District approved a standard form agreement with its architect for the safety and security capital project approved by voters in May 2024; trustees asked for third‑party oversight details and were told Alteras and Triton are advising on film, door locks and vendor quotes.
The Carmel Central School District Board on Aug. 27 approved a standard form of agreement between the district and its architect to move forward with the voter‑approved safety and security capital project. The board’s action formalizes the district’s engagement of its existing architecture firm to carry work toward submission to the State Education Department (SED) for project approval.
Trustees asked for details about cost oversight and whether non‑security items had been included in the original proposal. District staff said the estimate of approximately $11,800,000 reflects quotes from multiple vendors for items such as door locks and security film, and that the district has engaged Alteras for advisory work and Triton as the construction manager to validate project scope and vendor pricing.
Administration described the process: the construction manager and architect compiled vendor quotes to build the project cost estimate; Alteras has advised on appropriate film products and door‑lock locations and will continue to consult. John Fink, Assistant Superintendent for Business, said the team is trying to file with SED promptly because of long review lead times.
What trustees asked for: Trustee Jim Wise pressed for assurances that a third party would audit costs and ensure non‑security items would not be funded through the safety bond; administrators said they will continue to work with Alteras, the architect (LaBella) and the construction manager (Triton) and provide additional detail to trustees on checks in place.
Outcome and next steps: The board approved the agreement; administrators said the project cannot exceed the voter‑approved total but may come in under that amount. The district will continue to refine scope and submit documentation to SED. Trustees asked administration to provide more detailed cost checks and oversight descriptions in follow‑up notes to the board.
Ending: The agreement was approved at the meeting and related oversight materials will be provided to trustees in writing.
