Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
County staff to analyze copier and printer contracts with outside consultant to seek savings
Summary
Staff described a plan to hire Nuquo to analyze countywide copier/printer purchases and maintenance contracts, set a spending baseline and run an RFP; Nuquo would be paid 20% of verified savings under a proposed multi‑year agreement.
Robert Baxter told commissioners the county has dozens of photocopiers and multiple maintenance contracts and is exploring a vendor‑neutral review to consolidate purchasing and maintenance. "They're just putting together the analysis... Once they finish the analysis, they'll come up with a baseline that we agreed to," Baxter said.
Baxter explained Nuquo does not sell equipment but performs an assessment, issues an RFP, and proposes a contract where the firm is paid 20% of the savings realized compared with the established baseline. He said the county spends thousands annually on toner and maintenance and that previous consolidation reduced complexity but contracts are now expiring, making this an appropriate time to re‑assess.
Budget staff supported standardization, noting maintenance contracts can result in over‑paying when departments purchase capacity they do not use. Commissioners asked why prior countywide efforts did not fully succeed and whether departments would be forced to adopt standardized equipment; Baxter and budget staff said the goal is to improve pricing and predictability while preserving departmental flexibility where necessary.
No formal procurement action was taken at the work session; staff said they would continue the analysis and report back with results and recommended contract terms.
