Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Utah County commissioners adopt tighter purchasing‑card rules, add state auditor guidance
Summary
The county adopted revisions to its purchasing‑card policy to limit reimbursement when employees use personal cards, add state-auditor guidance restricting card distribution to employees with a compelling business need, and clarify departmental responsibilities for P‑card logs; the resolution passed 2–0.
The Utah County Board of County Commissioners on July 3 approved a resolution revising the county purchasing‑card policy to tighten oversight and incorporate guidance from the state auditor.
Commissioner Lee argued the changes would protect rebate revenue and strengthen controls by discouraging use of personal cards for county purchases and limiting distribution of county P‑cards to employees with a clear business need. Lee asked that departments retain P‑card logs and supporting receipts, rather than shifting recordkeeping to the clerk/auditor’s office, and proposed removing duplicate language that could cause conflicting procedures.
The commission also discussed specific procurement clarifications: that computer hardware purchases follow existing procurement rules (cited in the packet as Rule 2‑104 for computer furniture and telecommunications equipment), that professional services under $500 should be allowable on a P‑card to avoid administrative burden, and that capital equipment purchases remain governed by the county’s $5,000 capital threshold.
Commissioner Lee moved to adopt the resolution with the noted changes; the presiding commissioner seconded. The motion passed 2–0.
The revised policy directs departments to document card issuance and to limit cards to employees with compelling business needs, language the county said stems from a state auditor alert. Officials said a finalized, handwritten draft of the edits will be transmitted to the absent commissioner for review.
