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Executive committee weighs limits and costs for ceremonial proclamations
Summary
Staff proposed limiting printed ceremonial proclamation folders to five copies and offering digital versions; officials discussed per‑item costs ($4.27 and $6.20), a recent $11,000 folder order, exceptions for large groups, and a requested three‑business‑day lead time for staff to prepare materials.
The executive committee discussed a draft approach to ceremonial proclamations and resolutions, including limits on printed presentation folders, alternatives to full ceremonial copies, and transparency for historical records.
The Vice Mayor outlined a proposed limit of five ceremonial copies per proclamation — one presentation copy and up to four additional copies for distribution — to control costs and staff workload. "Our 1 seal folders cost $4.27. Our 2…
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