Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Leasing topic
No spam. Unsubscribe anytime.
Port staff brief commissioners on leasing practices, competitive‑bidding thresholds and FY2013–14 rental rates
Summary
Port leasing staff outlined standard leasing practices, delegated authority for frequent leases and the portfolio mix (about 550 leases). City Attorney guidance on bidding (Section 9.118) and questions about public notice, vacancy, month‑to‑month tenants and retail leasing policy prompted a commitment to return in August with more detail; staff also previewed proposed rate adjustments and special‑event/filming fee waivers.
Port real estate staff provided two informational briefings on leasing policies (Item 11B) and proposed rental‑rate and special event/filming schedules for FY 2013–14 (Item 11A).
Jeffrey Bauer, Port Leasing Manager, said the port manages roughly 550 leases that make up about 90 percent of the port's portfolio and that the department uses standard boilerplate agreements and delegated authority for many frequent, lower‑value leases. Bauer noted the city policy is to competitively solicit opportunities where practical but said delegated leasing is necessary given volume; he said the city charter threshold that triggers Board of Supervisors review is those leases that generate $1,000,000 or more or have terms in excess of 10 years.
City Attorney Eileen Malley clarified for commissioners that Section 9.118 of the City Charter requires competitive bidding for leases that meet the dollar or term threshold and that such leases go to the Board of Supervisors for approval. Commissioners pressed staff on improving public notice and prospect-list communications for available port spaces and on the portfolio of month‑to‑month holdovers; staff said they will return in August with a more detailed presentation, an updated renewal list and a plan to explain how prospective tenants are notified.
On rental rates and special lines of business, staff told the commission their market review shows vacancy rates (office at about 8%, combined office/warehouse 1.5%) and identified categories where minor rate increases may be appropriate; staff proposed fee waivers for a small number of major city events to reduce administrative burden and said detailed bridal/special event rate adjustments will be brought back at the next meeting.
No commission vote was taken on policy changes; staff committed to return with more detailed materials and specific rate proposals in August.
