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District finance update: September payroll completed; p-card program approved by OASBO pending bank review
Summary
Celia in the business office reported 534 paychecks processed in September, 35 payroll questions answered within two business days, and five corrections (under 1%). The district’s p-card application cleared OASBO review and now moves to the bank; training and internal controls will follow.
Celia (Business Office) updated the board on the annual audit questionnaire and a heavy September payroll cycle. “We processed 534 paychecks in September,” Celia said, adding that 35 questions came in through the Google form and 5 corrections were required—representing less than 1% of the total payroll.
Celia asked board members to return the auditors’ annual questionnaire directly to the auditors and offered printed copies for those who prefer to handwrite responses. She said most payroll questions were confirmations about pay and step placements and that outstanding issues were resolved within two business days.
On procurement, Celia said the district’s purchase-card (p-card) application has been approved by OASBO and now moves to the bank for review; the bank will set credit limits and issue cards, after which district staff training and internal-control procedures will be scheduled. “We will be scheduling training for both the finance office and for staff as well,” Celia said.
Rita (Business Office) reported the office is now fully staffed following recent HR and payroll hires, that about 50 new hires were absorbed into payroll, and that a time-and-attendance system with Tyler Technologies (School ER Pro) will pilot in February and roll out by the 2026 school year start. “We will pilot in February with 5 schools/departments,” Rita said, describing a phased implementation to handle absences and substitutes.
Why it matters: Payroll accuracy and procurement controls affect employees’ paychecks, district fiscal control and audit readiness. The p-card program will change purchasing workflows and requires staff training and internal controls before use.
Next steps: Celia and the business office will complete bank review for p-cards, schedule training, and return to the board with any required policy or control updates; time-and-attendance pilot will begin in February with phased rollout next school year.
