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Evansville Board of Public Works approves series of contracts, park upgrades and event closures
Summary
The Board of Public Works approved contracts for FTA grant filing, a $110,000 playground purchase in Jacobsville, a $140,000 CDBG amendment for Promise Kids, a $5,600 CHDO planning grant, curb-ramp work with the University of Evansville, a $78,034 change order on Walnut Street and multiple event street closures; two bid openings were postponed to next week.
The Evansville Board of Public Works, meeting at 1:30 p.m., approved a set of routine city contracts, project advertisements and event closures and moved two bid openings to next week.
City staff asked the board to approve a $12,500 contract with the Evansville Metropolitan Planning Organization to prepare and submit FTA urbanized-area formula and related grant applications. A DMD staff member said the MPO has filed the city’s 5307 and related petitions "for several years now," and the board approved the agreement by motion and an aye vote.
The board also approved a $110,000 contract to purchase playground equipment for Fulton Park, at 321 Or Fulton Avenue in the Jacobsville Neighborhood Revitalization Strategy Area, to be funded with Community Development Block Grant dollars. DMD staff said the parks department will handle installation through its contractor or maintenance crew; when a board member asked whether the equipment would be replacement or new, staff replied, "This is new equipment, so I think it's going to be replaced," and noted prior work in 1996.
Members approved an amendment to a CDBG-CV contract with ECHO Housing Corporation to extend the Promise Kids program through Dec. 31, 2024, with an amount listed as $140,000. DMD staff said the program, established during the coronavirus pandemic to support tutoring and mentoring at McGarry and Lincoln schools, had remaining funds and that the extension would allow the subrecipient (CEMA at Lincoln) to claim additional eligible expenses; ECHO, as fiscal agent, will receive administrative fees.
The board granted a $5,600 planning grant to Hope of Evansville, a community housing development organization, to pay for architectural drawings and design documents for a single-family home in Jacobsville. Staff described the grant as predevelopment support to position the CHDO to pursue HOME program funding for a future project.
City engineering presented a $3,611.20 agreement with the University of Evansville for curb-ramp improvements and pedestrian-crossing enhancements at Weinbach and Lincoln avenues. "UV contacted us and asked us if there wasn't a way to increase the awareness of pedestrian crossings," engineering staff said, and the university agreed to pay for the work. The board approved the agreement.
On Walnut Street Phase 2, the board approved change order No. 13 for a force-main redesign that increased the contract by $78,034.12. Engineering staff said the tap endpoint was relocated because the original connection point "wasn't hydraulically correct" and that the force main had been sized to carry flows from the state hospital lakes; the change reflects that redesign.
Engineering recommended no exceptions for right-of-way permit applications numbered 1977 through 1984, and the board approved advertising two projects: Stinson Avenue drainage improvements (project 24-419) and a pavement-preservation project (24-0292024); staff clarified the pavement work is a surface sealer rather than a crack-sealing contract.
The board approved multiple event closures and barricade requests, including University of Evansville homecoming scheduled for Nov. 9, an Annunciation Parish Eucharistic procession on Nov. 24, a University of Evansville 'Winter on Walnut' event Dec. 4–5, and a Thunderbolts education day on Oct. 29. For the Thunderbolts event, staff reported approximately 7,000 students and close to 150 buses; paperwork was confirmed as in order.
Staff reported two advertised projects — the 2024 curb ramp project (24-009) and crack-seal project (24016) — had addenda that were not issued to plan holders. Legal counsel recommended returning the bids and re-soliciting; the board voted to move the bid-opening to next week to allow corrected addenda to be distributed.
The board approved bills and payrolls and adjourned at 1:45 p.m.
Next steps noted in the meeting record: the two bid openings will be rescheduled for next week to allow plan holders to receive addenda; the advertising cycle for the drainage and pavement projects will proceed as approved.
