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Bond bank approves Barnes & Thornburg invoice, requests better payment terms
Summary
The board approved payment of a small invoice from Barnes & Thornburg, urged the firm to waive a minor late fee, and discussed using email polls or 60-day vendor terms to handle small mid-cycle invoices going forward.
The Evansville Local Public Improvement Bond Bank approved payment of a Barnes & Thornburg invoice that included a small late fee and discussed options for handling similar small invoices that arise between meetings.
Robert Gunter (Speaker 1) said the invoice arrived mid-meeting and Pam Smith added it to the agenda. Board Member (Speaker 4) suggested asking Barnes & Thornburg to waive the late fee and recommended requesting 60-day payment terms to align vendor cycles with the board's schedule. Board Member (Speaker 4) moved to approve the invoice; Board Member (Speaker 5) seconded and the motion carried by voice vote.
The board discussed alternatives for approving small bills between meetings, such as conducting an email poll and then ratifying the result at the next meeting, or convening a short special meeting if timing demands immediate approval.
The board set no formal policy change at the meeting but asked staff to pursue longer vendor terms and to consider an email-poll ratification process for small, time-sensitive invoices.
