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Utah County approves data-center contract for elections printing and mailing, estimated $19,500

Utah County Commission · October 30, 2024

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Summary

The commission approved a contract with a data-center vendor to provide printing and mailing services supporting the clerk's elections work (voter ID and address confirmation cards). Staff said the FY2025 estimate is about $19,000–$19,500 and the new contract takes effect Jan. 1, 2025.

The Utah County Commission on Oct. 30 approved an agreement with a data-center vendor to provide printing and mailing services for the county elections division, including voter ID cards and address confirmation cards.

Adam Beck of the county attorney's office said the contract supports the Agilis system used by the clerk's office for elections functions. Brian Vokes of the clerk's office described the vendor work as something the county has "been doing for years" and said the FY2025 estimate is about $19,000 to $19,500. Vokes said the contract is intended to take effect Jan. 1, 2025.

Commissioners asked whether the vendor's pricing included an inflation adjustment for next year; Vokes said he would supply the prior contract and the version being replaced by email. Commissioner Beltran moved to approve the agreement, and Commissioner Gardner seconded the motion. The motion carried.

The county did not provide an itemized per-mailing total in the meeting transcript; staff said the line-item estimate for FY2025 is about $19,500 and that the current fiscal budget includes funding for the service. No protest or public comment on the contract was recorded.