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Fenton committee approves routine items: Commerce Bank payments, GovBuilt form, stump restorations and park items forwarded
Summary
The committee approved a Commerce Bank AP-card payment agreement to reduce paper-check fraud, authorized a GovBuilt special-event form build, approved stump‑restoration work (about 60 sites at $175 each) and forwarded parks capital and donation policy items to the board.
At its Oct. 10 meeting the Fenton committee approved a package of routine administrative actions and several staff-requested contract amendments while forwarding parks items and the YMCA capital request to the board.
Payments: The committee approved entering a master service agreement with Commerce Bank for a virtual accounts-payable card payment portal intended to reduce fraud and paper‑check risk. Staff said the arrangement is portal‑based, that the city's attorney reviewed the master service agreement and that no recurring vendor fees were expected; members moved and approved the agreement on a voice vote.
GovBuilt form: Committee members authorized a one‑time custom build of a special‑event application form from current vendor GovBuilt. Staff described the build as a one‑time fee (under $5,000) that will automate checklist logic, departmental routing and digital approvals; the motion carried.
Records and awards: The committee approved a recommended list for destruction of records and selected Carl Brandt as the service‑award recipient after discussing two nominees.
Stump restorations and contracts: Public Works presented a restoration quote covering roughly 60 stump sites at $175 per site to remove chips, add topsoil and seed. Staff explained that contractor availability and rising seed/topsoil costs shaped the price; the committee approved the work and asked staff to pursue potential cost savings and contract amendments to combine removal and restoration where possible.
Votes at a glance (selected): - Approved: Motion to bring YMCA presentation to top of the agenda (mover: Alderman Hills; second: Alderman Wissbrock). - Approved: Forward parks recommended capital projects list to the board (mover: Hills; second: Wissbrock). - Approved: Park donation policy forwarded to the board (mover: Hills; second: Clause). - Approved: Commerce Bank master agreement for AP-card payments (motion made and seconded; voice vote carried). - Approved: Amendment to GovBuilt contract for a special-event application (one-time fee; motion carried). - Approved: Destruction of records list (motion carried). - Approved: Stump-restoration quote (~60 sites at $175 each; motion carried). - Approved: Service award nomination for Carl Brandt (motion carried).
What happens next: Staff will implement the Commerce Bank payment portal onboarding, proceed with the GovBuilt build, seek possible contract amendments or pricing efficiencies for stump restoration, and schedule follow-up budget presentations as requested by the committee.
