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Board addresses $6,850 Spooky Park payment and procurement questions
Summary
Trustees debated a $6,850 payment to a vendor for Spooky Park decorations, probing whether standard RFP/bid procedures were followed; village manager said three bids were obtained and vendor had tax and insurance documentation; trustee Reinders said the vendor resigned previously after social media harassment.
Trustees raised procurement and consistency concerns after a $6,850 payment to a vendor that provided Halloween/Spooky Park decorations.
A trustee questioned why the invoice and related work did not follow the board's typical RFP process for expenditures over $5,000; the trustee said the amount and absence of a full contract or backup documentation warranted explanation. Village Manager Joe Baber replied the village had sought three bids, that the vendor's price was considerably lower than competing bids, and that the vendor had submitted a 1099 and proof of insurance before payment. "We went out for bids. We went out for 3 bids. Mister Fiscow's price was considerably less than the other bids that we had gotten from other companies," Baber said.
Trustee Reinders defended bringing the vendor back based on performance, while other trustees noted prior controversy involving the vendor's resignation from a planning commission position. Reinders said the vendor "resigned because he was belittled, berated, bullied on social media," a factor in decisions to reengage contractors.
The board approved the accounts payable including the payment after discussion and a roll call. Trustees asked staff to provide the full bid and contract backup for the record and cited Chapter 50‑4 of the purchasing ordinance that authorizes manager/president co‑signatures for under‑$10,000 purchases.
