Madison County meeting votes to pay treasurer card balance and destroy the card

At a meeting of Madison County officials, members moved to settle an outstanding treasurer credit-card account and permanently close the card.

Unidentified Speaker 1 proposed "that we pay the balance of what Kylie Barber reports, destroy the card today, call the bank" and moved to have the county pay the ending balance as reported by Kylie Barber. The motion was seconded. After a voice vote, Speaker 2 said "aye" and announced, "Motion carries," and that the issue would be resolved during the week.

County members debated whether to pay the account in full and accept any resulting small credit or to attempt a net payment that could require follow-up due to rounding or interest. Speaker 1 noted that Kylie Barber had been asked for an exact payoff and that the meeting had learned there may be a $38.56 credit coming back to the account and roughly $7 in late fees and interest. Members agreed it would be simplest to obtain the exact payoff figure from Kylie Barber, cut a check for the reported balance, and close the card.

Officials also flagged an administrative question left open after the vote: the treasurer must specify which budget line will be charged for the payment. Speakers said the treasurer needs to select the appropriate account before payment is issued. Additionally, there is a separate county credit-card account with an outstanding balance that officials said should be addressed to avoid continued late fees and interest.

The motion to pay the reported balance and destroy the card passed by voice vote; no roll-call vote was recorded in the transcript. Speakers said staff would obtain the exact payoff figure from Kylie Barber and relay it to the person preparing the check, and that the matter would be closed that week.

The meeting then moved to adjourn; a motion credited to Diane to adjourn was seconded and carried by voice vote.