Montgomery board accepts easements and infrastructure work, awards $545,010 storm‑sewer contract and approves several EEI engineering PSAs

The Village of Montgomery board approved multiple infrastructure and utility actions, including acceptance of public improvements, easements across private property, a bonded-security reduction, a contract award for stormwater work and professional services agreements for design and construction oversight.

Staff told trustees the sanitary sewer that serves the Walmart site had been completed as part of a master development agreement but had not been formally accepted and placed in an easement; Resolution 2024-042 accepts those public improvements and a bill of sale is expected to be executed shortly. The board also approved Resolution 2024-043 to accept a village utility or sanitary sewer easement across property now owned by Karas (referred to in filing as KCS Montgomery LLC/Karas Center for Commerce) and Resolution 2024-044 resolving easement language and timing issues with Christ Tabernacle Apostolic Church parcel 1531401005 so the North Storm Sewer project can proceed.

The board approved reducing the performance security for the Starbucks in the Ogden Hill development from $41,456 by $38,156, leaving a retained amount of $3,300 (110% of landscaping) to be held for two years per the unified development ordinance.

Engineer Ott reported that Swallow Construction was the low bidder on the Montgomery Overflow North storm sewer and recommended awarding the contract for $545,010. Ott said contractors submitted five bids, and noted an IDOT permit and permit bond will be required for work under Route 30; he estimated work could begin in about 3–4 weeks and may be completed before year end, though some work might be restored and finished in spring depending on conditions. The board approved the contract award on a roll call vote.

Staff brought three professional services agreements with EEI: construction engineering for the storm sewer ($69,399); design and construction engineering for a ground storage tank rehab ($90,064); and design and construction engineering for Well 8 rehab ($44,008.39). During discussion of the $90,064 tank-rehab PSA, a trustee questioned whether some of the 200 hours of inspection work billed hourly could be done in-house to reduce costs. EEI responded that village staff lack comparable tank-painting expertise and that hourly billing allows the village to pay only for time required; staff said they will be conscious of cost and challenge EEI to minimize hours when appropriate. All PSAs passed on voice/roll calls recorded in the minutes.

Next steps: staff will execute the Swallow construction contract after permits are secured, record the Walmart bill of sale when available, record easements after final paperwork, and return to the board with any procurement or contract changes.