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Finance update: district ends year slightly over budget, cash up about $1.2M; administration pursues solar grant and Nexus planning
Summary
Finance staff told trustees the district is slightly over budget for the year after tech purchases but reports a roughly $1.2 million increase in cash year‑over‑year. Administration outlined plans to apply for a Solar for Schools grant and reported progress on a Nexus facilities portfolio with 3‑D school renderings.
Unidentified district finance staff told the East Grand Forks Public School District board on July 28 that year‑end expenditures are slightly over budget after technology purchases but that the district's cash position has improved.
"We are sitting at 262 over 1000 over budget," the finance speaker said, noting that purchase of tech supplies pushed the year into an over‑budget position that audit closing entries may adjust. The same speaker reported that "our cash position is up about 1,200,000.0 over last year," a gain administration attributes in part to higher student enrollment and increased revenues.
On revenue and program lines, staff said food service performed better than expected — "food service came out better than we anticipated, so I'm extremely happy about that" — while the community education fund remains in a deficit position of about $52,000. The administration cautioned that some expenses have yet to be booked and that the numbers are subject to change when auditors complete the year‑end close.
In other operational reporting, administration described work on a Solar for Schools grant. An administration representative said the district is preparing a readiness assessment with a solar provider to size arrays and model payback. "We can get a decent size array, have a 100, a 150,000 into it of our money, and hopefully have a payback of 2, 3 years," the speaker said, adding that smaller 40 kW arrays would chiefly serve educational purposes and provide limited savings. If selected for round two, the district would issue an RFP and return to the board for vendor selection and any required approvals.
Administration also reported progress on a Nexus facilities project, including vendor‑produced 3‑D renderings of district buildings and planned stakeholder engagement sessions with teachers, cooks and students to inform a facilities portfolio.
The finance update noted the district audit is scheduled to start Aug. 11, 2025, with the single audit for federal funds to follow; staff said receivables and other closing entries will be booked during audit. Trustees asked clarifying questions about the community education deficit and physical hazards funding in the LTFM plan during the meeting.
