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Claremore approves final change order for multi‑year street rehab; project to finish about $2.2 million
Summary
The Claremore City Council approved a final deductive change order of $93,617.80 reconciling unit-price quantities on a consolidated FY23–24/24–25 street rehabilitation contract, leaving the project near a $2.2 million total. Staff said drainage limits mean further work will be needed to address all failures.
Claremore — The Claremore City Council voted to approve the final change order reconciling the city's two‑year street rehabilitation contract, reducing the contract by $93,617.80 and bringing the project's total to about $2,200,000. Public works staff said the project combined fiscal years 2023–24 and 2024–25 work into one contract covering the Florence Corridor, the 4th/Cherokee area, downtown and Westwood.
Garrett Ball, public works staff, told the council the design phase began in March 2024 and the bid was awarded in August; the original bid amount reported was approximately $2,122,000 and an earlier change order added $205,007.72 for scope adjustments. Ball said the final change order is a unit‑price reconciliation and that "everything came in pretty close to what we were expecting." Mister Dalton described change order No. 2 as the final reconciliation of unit quantities.
The council asked staff whether the pavement repairs addressed flooding concerns on Florence Avenue. Ball said the pavement work will help localized areas and that crews repaired some drainage inlets, but the maintenance project was principally a surface maintenance effort and "won't really have anything to do with flooding" at a system level. He explained that some failing sections showed subgrade collapse where concrete and backfill had settled around drainage structures, leaving no subgrade under portions of the pavement.
City officials said the work was funded through the 11% street sales tax and that design, project management and surveying were done in‑house while R & L Construction performed the work. Ball said the contract is on time and under budget overall and that staff performed additional crack sealing to extend pavement life. The council approved the deductive change order by roll call; recorded responses during the vote were all "Yes." The action was described as an administrative reconciliation rather than a scope increase.
The council noted the project does not replace the need for future drainage or subgrade reconstruction in problem areas; staff said additional, larger capital work will be scheduled as needed.
