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Board approves mileage increase to IRS rate, printer-lease update and multiple vendor contracts
Summary
The Nevada Community School District Board approved several operational items on Aug. 18, 2025, including updating its mileage reimbursement to the IRS rate (70¢ per mile), a $275 overall printer lease adjustment to preserve follow‑me printing, awarding a three‑year drivers education contract and accepting a recommended milk/food-service bid; the consent agenda was also approved.
At its Aug. 18 meeting the Nevada Community School District Board of Education approved multiple operational items, including a change to employee mileage reimbursement to the current IRS rate, a copier/printer lease addendum, a three‑year drivers education contract and the recommended food-service (milk) bid.
Policy change — mileage reimbursement: Speaker 3 moved to update Policy 401.7 (employee total compensation) to match the IRS mileage rate and leave the item as second reading; Speaker 1 seconded. After discussion about frequency of review and ties to pool vehicles, the board approved changing the district’s mileage reimbursement from 36¢ to the current IRS rate (discussed in the meeting as 70¢ per mile). No detailed fiscal projection was included in the packet; board members asked that administration monitor claims and revisit the policy as needed.
Printer/copier lease addendum: Speaker 6 explained the proposed addendum preserves the district’s existing 'follow me' printing workflow (allowing staff and students to print to a queue and retrieve from any device). The district will swap in hallway printers and a limited number of office printers; Speaker 6 said the overall lease adjustment is $275 per month (not per machine). Speaker 2 moved approval and the board approved the lease update.
Drivers education contract: The board reviewed two proposals for drivers education. The lower-cost bidder, "Toronto's Driving Academy," was recommended for a three-year contract; the student fee cited in the packet is $320 (compared with Street Smart at $445). Speaker 4 moved approval of the three-year contract and the board approved the recommendation.
Food-service (milk) bid: The board discussed bids from AE and Highland for the district’s 2025–26 dairy/food-service needs. Speaker 4 moved to accept the AE-submitted bid for the coming year and the board approved that recommendation.
Consent agenda and other items: The consent agenda carried. Board members asked about the resolution to continue participation in the instructional support levy and whether the split between income tax and property tax had been explicitly preserved; Speaker 4 said the resolution continued it "as we've done it." The minutes and routine bills were approved; the packet also included a $99 reimbursement noted as a P-card denial for Vicky McEntyre.
Votes (at a glance): all listed motions were approved by voice vote during the meeting; the meeting record did not list a roll-call tally by name for each item.
Next steps: Administration will monitor implementation of the mileage change and bring back follow-up information as requested; the drivers education and food-service contracts will proceed under the vendor agreements approved by the board.
