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Council approves deduct change order to close out Heritage Hills utility upgrades
Summary
Claremore officials approved a deduct change order that reduces the Heritage Hills utility upgrades contract by about $759,000, lowering the final contract to roughly $3.48 million. Staff said the multi‑utility project improved electric reliability, water quality and sewer performance while saving taxpayers an estimated $1.6 million.
Claremore city staff and council members voted to approve Change Order No. 1 for the Heritage Hills utility upgrades, a deduct that staff said reduces the final contract to about $3,482,005.13.
The project, which began design in March 2022 and was awarded in November 2023, addressed longstanding electric reliability problems in the Heritage Hills subdivision and included water and sanitary sewer work. The city said the original contract was about $4.2 million and that the city provided roughly $170,000 in electric materials.
A staff presenter described the electric scope as including thousands of feet of conduit and feeder upgrades, installation of 35 transformers and replacement or repair of numerous junction boxes and services. Sewer work included smoke testing, camera inspections and roughly 100 manhole rehabilitations; staff said about 870 feet of main were replaced and dozens of service taps were repaired or replaced. Water work added nine new hydrants and repaired 12 existing hydrants.
Officials and staff cited schedule disruptions caused by a tornado, an unusually wet spring and overlapping utility work by other providers. City staff said inspectors were on site and that much of the work was completed in tight, backyard locations with efforts to restore landscaping and minimize disturbance.
Staff told the council the combination of deducts and in‑house work produced roughly $1.6 million in savings that can be used for other infrastructure projects. The council moved to approve the change order and voted by roll call; members answered in the affirmative and the motion carried.
The council did not identify further amendments. The staff presenter said final closeout steps will proceed now that the change order has been approved and that remaining site restoration and final inspections will continue through the fall and into next spring as weather and settling permit.
