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Planning commission discusses using posted video as official record for regular meetings
Summary
City planner presented two options: retain written minutes for all meetings or accept YouTube recordings as the official record for regular meetings; commissioners indicated support for using recordings for meetings without votes while keeping written minutes for hearings and meetings that include formal votes.
City planner Paul told the Sept. 15 meeting that state law allows an official meeting record to be either written minutes or an audio/video recording and presented two options: rely on posted YouTube recordings for regular meetings, or continue preparing written minutes in addition to recordings. He said written minutes would still be required for meetings that include public hearings and voting records.
Commissioners generally expressed support for relying on recordings for regular (non‑voting) meetings as a time saver while retaining written minutes for meetings with hearings or votes.
No formal policy vote was recorded in the transcript; staff will follow up with the commission if a formal change to the records policy is scheduled.
