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Board and Central Finance agree to trial four business‑day timesheet turnaround to address noncompliance
Summary
After Central Finance described payroll timeline constraints and shared correspondence, the board agreed to try a four business‑day turnaround for timesheet submission to resolve noncompliance concerns, with department heads asked to update procedures.
The Smith County School Board and Central Finance agreed to trial a four business‑day timeframe for submitting payroll time sheets to address a noncompliance finding and operational difficulties delivering documents within one business day.
Miss Daisy Denton of Central Finance reviewed emails and examples of a disbursement journal and explained staffing and storm‑day constraints that have prevented consistent delivery by the first business day of each month. She said time sheets typically arrive by the third business day in practice and that the county’s one‑business‑day expectation creates compliance issues for the school payroll office.
Board members and staff discussed alternatives. Several members asked for documentation and noted that principals and supervisors could send time sheets directly to county payroll if the board implemented an organized notebook or disbursement journal process. One member said the district’s payroll clerk “takes 200 plus employees’ time sheet plus sick leave from the other 300 and organizes that into a notebook,” citing heavy workload and travel constraints during storms.
Members reached consensus to try a four business‑day turnaround, with the district department (Baldwin’s department) asked to adopt any necessary policy or procedure changes to reach compliance. The board stated the arrangement will be revisited if the new timeline proves unworkable.
