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Board discusses Filter First grant, selects lowest RFP bidder and amends award cap
Summary
Board reviewed a Michigan Department of Education Filter First grant to replace water bottle fillers at 45 stations districtwide, reported five RFP responses and identified John Darn Mechanical as the lowest bidder; the board amended the motion to cap the contract at a "not to exceed" $190,000.
District staff described the Filter First Healthy Graduation grant and an accompanying RFP to replace or standardize filtered water bottle fillers across district buildings to meet grant specifications (one filler per 100 students, filtration and bubbler requirements and filters that indicate replacement). Speaker 6 summarized the work: staff identified 45 required replacement stations, solicited bids and received five responses.
Speaker 6 said the lowest bidder was John Darn Mechanical and that the district expects to replace the 45 stations and to cover first-year replacement filters under allowable grant costs. Board members asked about warranties and the ongoing cost of filter replacements; staff said warranties were budgeted and replacement filters could be purchased separately.
During the motion to approve, a board member amended the motion to cap the contract amount at a "not to exceed" $190,000; the amendment was seconded. Board discussion emphasized ensuring compliance with the grant specifications and managing vendor selection and warranty arrangements. Speakers noted staff would work through procurement steps and confirm vendor compliance with grant standards before final contracting.
The record shows a motion and amendment were moved and seconded; the transcript does not transcribe a full roll-call tally for the final contract award in the excerpt provided.
