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Coatesville board to forward large technology purchases, including 100 smart boards and Canvas renewal, to full board
Summary
The operations and finance committees recommended the district forward major technology procurements — 100 smart boards and 425 document cameras, Canvas LMS renewal ($44,784) and other licenses — to the full board; the purchases will be funded from the technology budget and committee members requested additional budget detail.
District technology staff presented a package of technology purchases and renewals the board is being asked to approve in the coming weeks, including 100 interactive smart boards and 425 ultra‑HD document cameras, a Canvas (Instructure) LMS renewal and additional software licenses.
Administration recommended purchase and installation of 100 smart boards at a total of $403,364.19 and 425 document cameras for $36,125, to be paid from the district's technology budget. Staff also presented renewals and purchases including the Canvas LMS cloud subscription ($44,784.03), Zoom educational host licenses through the Chester County Intermediate Unit ($22,000), additional VMware server licenses ($46,970.88), and smaller items including password‑manager licenses and optical transceivers.
A district technology staff member told the committee the smart‑board and camera purchases will come from the technology budget and said longer‑term video conferencing changes are being pursued to reduce recurring costs. Board members asked for detailed budget sourcing and the monthly or annual operating costs tied to new hardware and licenses before final approval.
Next steps: the committee recommended forwarding the technology items to the full board with a request that staff provide a clear funding breakdown and any expected recurring costs for installation, maintenance and software subscriptions.
