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Board hears first reading of staff‑student communications policies; formal vote set for next month
Summary
The board received first readings of Policy 63‑43 on staff electronic communications and Policy 63‑44 on staff‑student relations, which would require district‑sanctioned apps for direct communications and prohibit personal texting or emailing outside approved platforms; archiving minimums were discussed and formal approval is expected next month.
Dr. Collier and Melissa Hillman presented first readings of two related policies on May 12 intended to clarify and restrict one‑on‑one electronic communication between staff and students to district‑sanctioned applications.
Policy 63‑43 would expand staff electronic communications guidance to require district‑sanctioned applications and software for one‑on‑one or small‑group communications. Policy 63‑44 (staff and student relations) includes the same constraints and defines personal electronic device use; administrative guidelines for 63‑44 describe execution details. Dr. Collier said the revisions are intended to protect students and staff.
Board members asked for clarification about approved apps (examples given included Microsoft Teams, Canvas and Remind) and archival retention. Collier said approved vendors must meet a minimum archival threshold and that the district requires at least 12 months of archived communications; presenters noted some platforms retain content longer and that the district maintains records for administrative review if needed. The policy materials will remain on the district website for public comment and return for formal approval next month.
What’s next: The board will consider final approval at the next regular meeting after the public review period.
