County staff outline 9–12 month dispatch and IT upgrade; full-refresh quoted at about $78,412

County staff told the board a vendor estimate for a new dispatch/IT project would be 9 to 12 months if the county proceeds.

Speaker 1 said Stillman — the vendor cited in the meeting — expects the project to take roughly 9–12 months and indicated some setup costs on the vendor side. The presenter suggested the county could split payment across two years to reduce immediate fiscal pressure.

A full-refresh quote presented in the meeting covered workstations, monitors, peripherals, backups and related hardware along with five years of software maintenance; the quote was stated as $78,412 plus a referenced 20% figure. Staff and commissioners also discussed a recurring annual maintenance cost the transcript lists as $18,777, and a $1,500 initial setup fee the vendor would charge on its end. Two participants discussed opportunities to reduce licensing costs by leveraging an existing Esri server and by securing license breakdowns.

Commissioners asked staff to return with more detailed line-item cost breakdowns and with proposals for cost-sharing with cities that participate in the system. The meeting record shows the board approved an expenditure recorded as $52,603.60, but the transcript does not clearly label the specific line-item to which that payment applies; staff were asked to provide invoices and documentation at a future meeting.

Staff emphasized the county’s devices are on a five-year refresh cycle and that full compliance with vendor support requires replacement of items on that schedule.