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Facilities director reports winter shelter delays, chiller options and courthouse renovations
Summary
Facilities Director Luke Fisher updated supervisors on a range of projects: centralized building-plan scanning, a winter shelter behind schedule with an Oct. 3 target, a failed courthouse chiller with $18,000–$50,000 repair options, hail damage under insurance review, and an on-track courthouse exterior renovation.
Luke Fisher, Linn County Facilities Director, told the Board of Supervisors that the department’s LC3 project to sort and scan building plans is underway and will centralize floor plans and system information for county buildings to aid safety, insurance and maintenance.
The department is tracking several capital and maintenance items. ‘‘Strategic planning, I have the LC3 project of sorting and scanning building plans,’’ Fisher said, describing Beverly’s work assembling records for the courthouse, correctional center, sheriff’s office and other facilities. Fisher and a supervisor said searchable, click-to-access records will help locate warranties and building systems quickly.
Fisher reported facilities’ help-desk metric is 44% unplanned with a KPI goal of 50% and noted many tickets remain unassigned, which affects the measurement. On the FY26 budget he said facilities are 18% spent after two months, ‘‘slightly over but normal for this time of year because we pay annual contracts at the start of the fiscal year.’’ He flagged the Fillmore Building as higher on operations and utilities due to current occupancy.
On ongoing construction, Fisher said the courthouse exterior renovation was on track for its substantial-completion target of Sept. 17 and crews were assembling railings and preparing final wash-downs. He added that tuckpointing work was approved and can be started or stopped to accommodate the county’s 100-year courthouse celebration.
The winter weather shelter project, by contrast, is behind schedule. Fisher said crews and the contractor have changed and he has been visiting the site daily; ‘‘they're still trying to hit that October 3 date,’’ he said. Supervisors asked what remained; Fisher listed remaining sprinkler work on the main floor, plumbing rough-in and inspections complete, and a concern that door-frame installation must precede the second side of drywall.
Fisher told the board the courthouse chiller lost a compressor and described vendor estimates under consideration: ‘‘There’s a couple options of a $50,000 re-repair or an $18,000 repair’’ to address known bad parts, with uncertainty whether additional issues could emerge after initial repairs. He said a recommendation will follow after further vendor evaluation.
Fisher also said an Aug. 15 hail event caused rooftop equipment damage at the courthouse; an adjuster verified hail damage and facilities are coordinating with risk management and expect an engineering assessment to identify components for replacement. He reported completed items including LED lighting at the bus garage and upgrades to juvenile detention door controls and touchscreens done with IT and Baker Group.
The board thanked Fisher; he closed by listing remaining projects for supervisors’ reference and offered to return with recommendations when evaluations are complete.
The supervisors took no formal action on the items Fisher presented during the meeting.
