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San Juan Capistrano awards $12.7M arterial streets contract, plans two‑year phasing
Summary
The council voted unanimously to award a $12,738,000 contract to All American Asphalt for an arterial streets pavement rehabilitation package and approved a phased approach across two fiscal years to stay within available funding, with a separate $450,000 CDBG grant augmenting an Olapaz sidewalk/streetscape project.
San Juan Capistrano — The City Council on June 3 approved a staff recommendation to award a $12,738,000 base‑bid contract to All American Asphalt for its arterial streets pavement rehabilitation program (CIP 24‑108) and authorized a reimbursement agreement with Santa Margarita Water District for utility‑related manhole adjustments.
City Manager Ben Siegel told the council the award is part of an unprecedented multi‑year investment in city roadways: the council approved an $18 million local streets repaving project last year and a roughly $9 million Camino Capistrano improvement project the year prior. The contract before the council is the next phase and, including contingencies and contract administration, staff estimated a total near $14 million.
"The $12,738,000 contract with contingency and administration takes you to about $14,000,000," Siegel said, and staff said available funding (accumulated over two fiscal years and supplemented by council‑directed allocations) totals approximately $14.1 million. To manage budget constraints, staff proposed phasing work across fiscal years 2025‑26 and 2026‑27 and recommended awarding the full contract now with All American Asphalt holding pricing for the phased work.
Questions from council and the mayor focused on differences among bidders’ alternate prices for manhole adjustments. Senior civil engineer Paul Meschkin explained the utility adjustments were bid as alternates (contractors set alternate prices independently) and that one bidder had previously increased prices to cover anticipated coordination with Santa Margarita Water District while the low bidder did not.
Staff also described a separately‑bid grant project for Olapaz (CDBG $450,000 plus approximately $1.5 million in city funds to create a roughly $2 million sidewalk and streetscape project), which must be bid separately to satisfy grant requirements.
Council discussed pavement condition indexing and the city’s rationale for phasing projects — addressing lower‑cost failures first to avoid more expensive full‑rebuilds later — and voted unanimously to authorize award, execute the reimbursement agreement and find the actions exempt from CEQA.
Next steps: Staff will execute the contract, finalize the reimbursement agreement with Santa Margarita Water District for utility adjustments, and implement the phasing plan beginning with Rancho Viejo Road in the first year.
