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Council reappoints BrightView, awards infield contract to PSFM after year of enforcement and monitoring
Summary
Council approved a one-year renewal with BrightView for citywide landscape maintenance and a multi-year contract with Professional Sports Field Maintenance for athletic infields; staff cited past performance issues, $106,000 in liquidated damages, and recent operational improvements.
San Juan Capistrano The City Council on June 17 approved two maintenance-service agreements after staff outlined the competitive procurement process, prior performance concerns and corrective steps taken by the incumbent contractor.
Public Works Director Tom Toman summarized the RFP outcomes: six proposals were received and staff recommended continuing a split approach a citywide landscape contract with BrightView (approximate annual cost $750,000) and a specialized infield maintenance contract with Professional Sports Field Maintenance (PSFM) (approximate annual cost $150,000). Toman said BrightView has served the city since 2018 but that last year produced "delays in addressing... mismanagement of the irrigation" and other issues; staff has assessed liquidated damages of $106,000 since last October and is now recommending a one-year base contract with five one-year options to maintain accountability.
Council members pressed staff on whether recent improvements represent sustained change or are a short-term response to contract review. Toman said BrightView has added dedicated staff, two area supervisors, an irrigation technician and a debris specialist, and is implementing an equipment replacement program. Council member Taylor said he will monitor visible areas such as Los Rios Park and expects continued performance.
Separately, staff recommended and council approved awarding a separate contract for infield maintenance to PSFM, citing their specialized experience maintaining the citys nine infields and positive references from nearby cities.
The council approved the staff recommendations by unanimous vote. Staff said the budget includes sufficient funding for the combined annual cost (just under $900,000) and that the BrightView arrangement gives the city an opportunity to reassess performance annually.
