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Board approves clerical-error refund, caps county payout at $4,533
Summary
Supervisors approved a refund request stemming from a clerical error that caused two adjacent parcels to be taxed incorrectly; county staff recommended limiting the county refund to two years under state code, and the board capped the payout at $4,533.
The Hardin County Board of Supervisors approved a taxpayer refund tied to a clerical error in property records and capped the county’s payout at $4,533.
Staff explained that two adjacent parcels were incorrectly joined for tax purposes after a transfer into the Gary and Rita Howe Family Trust and that the trust ended up paying taxes for a parcel that belonged to another owner, identified in materials as Mary Hedge. The written request originally sought more than $7,000 for the total period affected, but county staff said state law limits refunds to taxes paid within the prior two years. County staff told the board the sum attributable to the two most recent years was $4,533; Speaker 2 amended the motion to include a maximum payout of $4,533 and Speaker 3 seconded the amended motion. The board voted in favor.
A public question raised whether paying three years of taxes could give a party a claim to a property under state law; a county participant said that scenario involves delinquent-tax processes and is separate from this case, which involved no delinquency. Staff also said the affected taxpayer (Mary Hedge) indicated she would pay any outstanding difference beyond the county’s two‑year obligation so the county would be made whole.
The action was limited to authorizing the county refund up to the $4,533 cap; the county did not agree to cover amounts beyond state-code limits.
