Wagoner County commissioners approve waterline change orders, final plat and CJIS storage; table vehicle buy and decline HVAC renewal

Wagoner County commissioners on Monday, Sept. 29, approved a set of infrastructure and administrative items, including change orders for a waterline relocation, the final plat for the East Village subdivision, purchases to move records to a CJIS-compliant storage system and an interagency memorandum to accept a cloud forensic platform at no cost to the county.

The board opened the meeting with roll call, a prayer and the pledge of allegiance before approving the consent agenda. Early on, commissioners approved Change Order Nos. 1 and 2 for Rogers Rural Water District to relocate a waterline on East Avenue for a total amount stated on the agenda as $168,857.90. The motion was recorded as "Motion by James, second by Randy" and roll call recorded ayes.

Planning staff presented the final plat for East Village Blocks 22 through 26 in District 1. Casey Sanders said the proposal covers 26.965 acres and would create 102 lots with minimum lot sizes of 6,000 square feet. The planning commission recommended approval; the board moved to approve the final plat.

The board approved the purchase of two CJIS-compliant network storage appliances to migrate dispatch and county documents to a CJIS-compliant electronic, cloud-backed system. The presenter described the purchase as necessary to replace extensive paper records and provide secure backups; numeric line items in the packet were transcribed inconsistently during the meeting. Commissioners voted to approve the purchase.

Undersheriff Mark Seekers described a memorandum of understanding with the Oklahoma Underground Railroad to provide a cloud storage platform for forensic audits of electronic devices used by the county forensic lab. Seekers said the platform itself would be provided at no cost to the county; the presenter referenced a platform retail value and grant funding that would cover the county’s portion. Commissioners approved the MOU and related acceptance of awarded funds.

A request from Associate District Judge Hunter (read into the record) asked for a one-month additional appropriation to allow Lynn Davison to overlap with a retiring employee for training; the board approved an appropriation of $5,090 to cover the final month of the outgoing employee’s pay.

Not all procurement proposals moved forward. Tyler Foggay, director of emergency management, requested authority to buy a vehicle to haul a skid steer and plow equipment; several commissioners asked staff to check local dealers before proceeding and the board voted to table the purchase pending further review. Maintenance Director Chris Potter proposed a twice-yearly HVAC service contract for the courthouse, jail and north annex at an estimated total of about $9,200; after discussion about local quotes and procurement fairness, a motion to approve the contract failed for lack of a second and no contract was awarded.

Commissioners also declined to renew a one-year maintenance agreement for a hypochlorous-acid sanitizing machine, describing it as a COVID-era device the county no longer needs. The board then approved two Business Imaging Systems invoices (SIV00043927 for $10,000 and SIV00044039 for $20,002.07) for court-clerk document conversion projects funded by ARPA. The meeting recessed following announcements.

Quotes from the meeting include Undersheriff Mark Seekers saying the cloud platform would be provided "no cost to the county," and planning staff noting the East Village plat "contains 102 lots" with minimum 6,000-square-foot lots. Several commissioners urged staff to solicit local vendor quotes before finalizing vehicle and service contracts.

The board took formal votes on multiple items during the session; items tabled or failing for lack of a second will return to a future agenda.