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Procurement Standards Board adopts reporting templates and approves multiple regulation updates
Summary
The Procurement Standards Board voted to adopt new five‑year reporting templates and approved a package of procurement regulation changes — including removal of a delegated‑purchasing DEI requirement, a workload adjustment for the procurement accountability officer, and modernization of notice and intent‑to‑award language — each approved by voice vote.
The Procurement Standards Board voted to adopt standardized reporting templates and approved several specific modifications to procurement regulations during its meeting.
Zach, procurement staff, told the board the reporting templates — created with Harvard and the Procurement Excellence Network and informed by NIGP guidance — are intended to run on a five‑year rotation to collect comparable benchmark data about work received, what the office completes, per‑buyer averages, and savings by contract type. "You are perfectly within your right to amend that report at any point," Zach said, noting the templates can be changed by the board in the future.
The board adopted the templates by voice vote after a motion, with no recorded opposition.
On regulation modifications, Zach presented multiple discrete changes and the board approved each by motion and voice vote:
- Change number 4 (regulatory reference stated in packet as R4.08.060.2.4): staff said this change responds to a state law referenced in the meeting transcript as the "eliminating DEI and local government act" and removes previously proposed delegated‑purchasing language that would have required departments to collect a quote from a minority‑ or woman‑owned business as part of delegated purchasing due diligence. The board approved the change.
- Change number 5 (referenced in the packet as R4.08.060.28), described in the meeting as the "Camille Kreutcher Act": this alters a previously proposed triennial review requirement for delegated purchasing to a regular review, reducing an infeasible workload on the procurement accountability officer. The board approved the change.
- Change number 1 (R4.12.030.06.2): staff removed a hard‑coded $25,000 competitive bidding limit reference and modernized language that previously referenced paper mailing lists so the rule references the competitive bidding limit and electronic publication methods instead. The board approved the change.
- Change number 2 (R4.12.030.16): staff aligned the regulation with current practice by removing references to mailed notices and matching the rule to online posting procedures. The board approved the change.
- Change number 3 (R4.12.040.17): staff corrected sequencing to ensure the intent‑to‑award is posted after offers are evaluated (so non‑awarded suppliers retain the ability to protest); the board approved the change.
All regulatory changes were presented individually and each was approved by a motion, a second and a voice 'aye' vote recorded by the chair. The meeting packet and staff presentations included the regulation section references noted above; the board did not record roll‑call tallies in the transcript.
The meeting adjourned with thanks to Amber for preparing the KPI charts; the board set its next meeting for Dec. 18, 2025.
