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Neosho City includes $150,000 plan to replace 2013 finance software and several downtown and facility upgrades
Summary
Council heard a proposal to replace the city's 2013 Springbrook system with a cloud-based ERP (estimated ~$150,000) that would cover finance, billing and HR; the budget also includes dumpster enclosures, ADA entrance improvements at council chambers and a rebuild package for a storm-damaged recycle center.
City staff asked council to approve capital funding for several administrative and downtown facility upgrades, including a proposed cloud-based enterprise resource planning (ERP) system to replace the city’s 2013 Springbrook software and multiple capital fixes to city facilities.
Staff described an RFP process for a cloud-based finance and billing system that would handle accounts payable, payroll, HR and utility billing. The presenter estimated the replacement at about $150,000 and said water and sewer billing would be included under the new system; staff noted Springbrook no longer supports updates and the city must manually apply some patches.
Other proposed capital items in the budget: building dumpster enclosures at City Hall, behind First Community Bank and near the municipal auditorium to comply with code and improve the downtown appearance; reworking the sidewalk and creating a new ADA-compliant main entrance to the council chambers (including an accessible push-button); and bidding and rebuilding the recycle center after the August 29 storm, with requested security cameras, fence upgrades, a manual dock ramp and a shelter for employees. Staff said bids for the recycle center were opening the next morning and that a report with a building package and price will be available at the next council meeting.
Council asked staff to confirm procurement details and to match project timing to revenue forecasts so that capital work can be paused if sales-tax receipts weaken.
Next steps: staff will issue the RFP for the finance system, finalize bids for the recycle center and return with cost splits and schedules for council approval.
