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Finance staff describes year-end PO closeout, blanket PO resolution on agenda and $4,000 unpaid invoice
Summary
Finance staff told the Budget and Finance Committee the office closed all purchase orders at fiscal year-end and reopened them rather than using rolling encumbrances; the blanket PO resolution is on the agenda. Staff also reported an unpaid invoice of about $4,000 that needs to be paid and recorded to the prior fiscal year.
Finance staff told the Budget and Finance Committee the city adopted a new year-end process this fiscal year: every purchase order was closed on June 30 and then reopened afterward, rather than maintaining rolling encumbrances.
"I was not gonna do rolling encumbrances just because the system does not do it great, and it costs a lot of extra chaos to work," the staff member said, describing the rationale for…
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